Government Use Case Summary
Government agencies manage a constant flow of highly sensitive documents — including ministerial correspondence, cabinet briefings, and inter-departmental reports. These documents are often circulated electronically among ministers, chiefs of staff, and senior public servants, each with different clearance levels. Despite stringent cybersecurity and document management policies, human error, leaks, and insider threats continue to pose significant risks.
OneCopy provides a solution that protects not just the system, but the document itself — ensuring that only authorized personnel can open, view, or distribute a file, regardless of where it resides.
Issue
Traditional document management systems control access to repositories, but once a file is downloaded, attached to an email, or shared outside the system, those controls are lost. Sensitive ministerial documents can be leaked, forwarded, or accidentally accessed by unauthorized staff.
Even with encryption and network monitoring, once the document leaves the secure perimeter, the government loses visibility and control over who can read it and for how long.
The Solution: Applying OneCopy in Practice
The agency deploys the SIFP Enforcement Driver across its secure network and endpoints. When a ministerial briefing or correspondence is created, OneCopy automatically:
- Seals the document with a unique .sifpmeta manifest that embeds the file hash, clearance level, and authorized recipients.
- Binds access through an Identity Quorum — combining device identity (TPM), user credential (government SSO), and environment signature (secure network enclave).
- Controls time and scope — administrators define expiry dates or “view-once” policies so that after the designated review window, the document becomes unreadable.
- Manages access centrally through the OneCopy Admin Console, where authorized officers can grant, revoke, or audit document permissions in real time.
- Logs every action (access, modification, destruction) to the Immutable Event Registry for full traceability and compliance with information security mandates.
Even if a file is leaked or copied, unauthorized recipients cannot decrypt or view its contents — it appears as corrupted or unreadable without valid OneCopy authorization.
Technical Flow Diagram – Government Documents
Outcome
By implementing OneCopy-SIFP, government agencies achieve document-level sovereignty. Sensitive ministerial materials remain secure, auditable, and under agency control — even outside their systems — preventing leaks, enforcing policy compliance, and ensuring that only authorized officials can read what they are meant to.
Ready to safeguard your digital work?
Discover how OneCopy keeps your digital work secure and protected.